Monthly Books for Austin Businesses
An Austin start-up may care most about runway and what it can tell investors, a production company about whether a project made money and a restaurant about food cost and cash for payroll. Each needs accurate monthly books before those questions can be answered. BOMCAS keeps monthly books for Austin businesses remotely, closing each month with reconciled accounts, tax balances and reports that match how the owner runs the business.
The routine every company needs is on our Texas bookkeeping page; here it is adapted to Austin funding, subscriptions and projects.
Start-Up Cash and Runway
Founders need a clear view of cash on hand, monthly burn and how many months remain before the next round. We track cash and commitments, separate research from sales and administrative costs and prepare investor reports. Funding received through SAFEs, convertible notes or share rounds is not revenue, and each instrument needs to be recorded as debt or equity based on its terms. Cap table records should agree with the balance sheet.
Subscription Revenue
SaaS companies collect cash before earning it, so annual subscriptions and setup fees may be deferred and recognised over the service period. Refunds, credits, upgrades and usage charges all need consistent treatment. We reconcile billing systems to the ledger, keep deferred revenue schedules and track monthly recurring revenue separately from one-time fees.
Research and Grants
Software development and research costs need to be captured by project, location and employee or contractor so tax deductions and credits can be supported. Grants, including federal research grants, may require costs tracked in separate classes and reports that show only allowable spending. We set up the chart of accounts before the grant begins.
Creative Projects
Film, video, music and design businesses work on projects with deposits, advances, subcontractors and rights payments. Deposits stay as liabilities until earned, project costs are tracked together and royalties are reconciled to statements. We report profit by project so owners know which work to take next.
Restaurants, Food Trucks and Hosts
Food and drink businesses need daily sales reconciled to the POS, food costs, tips and sales and mixed beverage tax separated, and delivery app payouts recorded gross rather than just as deposits. Rental hosts need each property's rent, platform fees, cleaning, repairs and hotel taxes kept in separate accounts.
Property and Equipment
Travis, Williamson and Hays appraisal districts expect business personal property renditions by April 15. Computers, servers, studio gear, furniture and inventory need to be listed by location. We keep the asset register current and accrue the expected property tax monthly.
Semiconductor and Hardware Suppliers
Suppliers to the chip plants and hardware companies in the region carry inventory, consigned parts and expensive test equipment, and often bill by milestone. Their books need inventory costed by part, equipment tracked by location and customer deposits held as liabilities until the milestone is met. We reconcile inventory and work in progress monthly so margins and the year-end count are reliable.
Preparing for Due Diligence
When investors or a buyer arrive, they ask for monthly financial statements, a revenue schedule tied to contracts, a fixed asset register, payroll and contractor records, sales tax filings and the cap table. Companies that close their books each month can answer in days. We keep a data room ready from the regular close.
The Monthly Close
- Reconcile bank, card and loan accounts.
- Update deferred revenue and funding balances.
- Post payroll and equity compensation.
- Track research and project costs.
- Prepare sales, use and hotel tax figures.
- Send reports and a cash forecast.
Austin Bookkeeping Questions
Is venture funding revenue?
No. SAFEs, notes and share rounds are recorded as debt or equity based on their terms, not as sales.
How do you record annual subscriptions?
Usually as deferred revenue when collected, then recognised over the service period.
Can you report costs by research project?
Yes, including employee and contractor time and location, to support credits and grant reports.
Do you work with small creative businesses?
Yes, with project costing, deposits and royalty records.
Talk to BOMCAS About Bookkeeping in Austin
The close produces figures for sales and hotel tax, payroll, company returns and founders' personal returns, as well as planning before a round or an exit. Unreconciled early years start with catch-up filing, and Canadian teams need cross-border review. The rest of our statewide coverage runs through business filings, personal filings, sales tax, payroll services, planning ahead, back tax work and Canada–U.S. matters, with the Texas overview as a starting point.
Tell us what you are working on in Austin and BOMCAS will reply with the next steps and the records needed for a quote. Send a note from the contact page or the form below, call 780-667-5250 or write to info@bomcas.ca. The Austin overview covers every Austin service. This is general information, not advice for a particular taxpayer.