Books for Contracts, Seasons and Storms
Corpus Christi businesses need books that track jobs at the refineries, contracts at the Army Depot, the summer rush on the islands and the losses that follow a storm. BOMCAS keeps monthly books for Corpus Christi businesses remotely, reconciling every account and producing reports owners can rely on.
The general monthly process is on our Texas bookkeeping page. This page adds jobs, seasons and storm preparation.
Turnaround and Job Costing
A refinery turnaround brings hundreds of workers and intense spending for a few weeks. Contractors need labour, materials, equipment and subcontractors charged to each job, change orders recorded promptly and billings matched to costs. Retention held by the customer is tracked as a receivable. We set up jobs before work begins and close them when final invoices are paid.
Crew Travel and Per Diem
Companies that bring workers from out of town pay for lodging, meals and travel. An accountable plan, which requires workers to substantiate expenses or receive per diem within federal rates, keeps payments untaxed. We record per diem separately from wages so payroll and the business return agree.
Federal Contracts
Suppliers to the Army Depot and the naval air station may need timekeeping by contract, separate indirect cost pools and unallowable costs kept out of billings. Clean records help with audits and rate proposals.
Seasonal Rentals and Hospitality
Property managers handle owner funds, guest deposits, cleaning fees and hotel taxes for dozens of units. Owner funds and deposits are held in trust accounts and reconciled monthly, with hotel tax tracked by property for the city's separate reports. Restaurants match point-of-sale reports to deposits and track mixed beverage sales.
Fishing Boats
Boat owners need trip records showing catch value, fuel, ice, bait and crew shares. These records support crew share 1099s, income averaging and any fuel tax refunds for off-road marine use.
Storm Preparation
Records stored only on paper or in one office can be lost in a hurricane. We keep books in the cloud, store fixed asset records and photos, and prepare an inventory list before storm season so losses can be documented quickly for insurance and tax claims. After a storm, we track insurance proceeds, repair costs and lost inventory separately.
Water Restrictions
Corpus Christi has been under water use restrictions during a long drought, and the city has adopted policies that would require large users to cut use in a declared emergency. Businesses that use a lot of water should track water costs and any surcharges separately so they can see the effect and plan for it.
Property Renditions
Businesses file business personal property renditions with the Nueces Appraisal District by April 15. Up-to-date asset and inventory records make this simple and support the freeport exemption for goods shipped out of Texas within 175 days.
Retention and Slow Payment
Large plant owners often pay contractors 60 or 90 days after invoicing and hold back retention until a project is complete. A contractor can show a profit on paper while running short of cash. We age receivables by customer and job, track retention separately and give owners a weekly cash view during busy projects so payroll and payroll tax deposits are never at risk.
Each Month
- Reconcile bank and card accounts.
- Update job costs and billings.
- Record per diem and travel.
- Reconcile trust accounts for rentals.
- Prepare monthly reports.
Corpus Christi Bookkeeping Questions
How should turnaround jobs be tracked?
By job, with labour, materials, equipment and subcontractors charged as they occur.
What is an accountable plan?
A reimbursement plan that requires substantiation or uses federal per diem rates, so payments are not taxable.
How can books survive a hurricane?
Keep them in the cloud with asset records and photos stored offsite.
When are property renditions due?
By April 15 to the Nueces Appraisal District.
Talk to BOMCAS About Bookkeeping in Corpus Christi
Monthly books feed sales and hotel tax, payroll, business returns and owners' personal returns, and provide numbers for planning. Missing years are handled under back taxes, foreign parents under cross-border tax. The same Texas rules apply inland and on the coast; our state pages on business tax, personal tax, sales tax, payroll, planning, back taxes and cross-border tax explain them, and the Texas overview brings them together.
A few lines about your Corpus Christi company, rental or household are enough for BOMCAS to suggest where to begin and which records a quote would need. Write through the contact page or the form below, call 780-667-5250 or email info@bomcas.ca. The full list of Corpus Christi services is on the Corpus Christi overview. This page is general information only and not advice for your circumstances.