Books for Contractors, Hotels and Forwarders
Irving businesses often serve demanding customers: large corporations with strict invoicing rules, travellers and conventions, and importers who expect every charge to be explained. Their books need to keep up. BOMCAS keeps monthly books for Irving businesses remotely, reconciling every account and closing the month with reports owners can act on.
Our routine is outlined on the Texas bookkeeping page; here it is adapted to Irving's contractors, hotels and forwarders.
Contracts With Large Companies
Suppliers to Las Colinas headquarters bill through procurement portals with purchase orders, receiving confirmations and strict invoice formats. Rejected invoices can delay payment for months. We match invoices to purchase orders, track submissions and payments and follow up on short payments and rebates.
Forwarder and Broker Funds
Freight forwarders and customs brokers near DFW Airport collect money from clients to pay airlines, carriers, duties and fees. We record these as client funds and match them to payments, so the company's own revenue and profit are clear and nothing is counted twice.
Hotel Accounting
Hotels need daily reconciliation of the night audit, credit card settlements, deposits and city ledger accounts for corporate clients and groups. Hotel tax is tracked separately from sales tax on food and other charges. Management fees, franchise fees and reserves for furniture and equipment are recorded monthly.
Consultancies and Staffing
Technology consultancies track billable hours by client and project, payments to subcontractors and visa-related costs. Each subcontractor needs a W-9, and 1099-NEC forms are required for unincorporated vendors over the threshold, which rises to $2,000 for payments in 2026 and later.
Family Businesses
Restaurants, groceries and convenience stores need daily sales reconciled to deposits, inventory counts and separate records for lottery, money orders and other agency sales that are not the store's own revenue.
Event and Concert Businesses
Event companies receive deposits months in advance. Deposits are recorded as liabilities until the event, and costs are tracked by event to show profit.
Data Centre Contractors
Contractors on data centre projects need job costing, change orders, retainage and certified payroll where required. Equipment rented for projects is tracked separately from owned equipment.
Group Blocks and Attrition
Hotels that sell room blocks to conventions and corporate groups track deposits, rooming lists, attrition charges and cancellations. Attrition and cancellation fees are recorded separately from room revenue, since their tax treatment may differ, and group deposits are liabilities until the stay.
Airport Concessions
Restaurants and shops operating at DFW Airport pay rent that is often a percentage of sales, with monthly reports to the airport. Their books must reconcile reported sales to the point-of-sale system and the percentage rent paid, and keep the airport's audit requirements in mind.
Foreign Currency for Forwarders
Forwarders paying overseas agents in euros, rupees or other currencies record each payment at the exchange rate on that date and revalue open balances at month end. Exchange gains and losses are shown separately from freight margins, so owners can see what each shipment actually earned.
Business Personal Property
Irving businesses render equipment, furniture and inventory with the Dallas Central Appraisal District by April 15. A current asset register by location makes this simple.
Our Monthly Close
- Reconcile bank, card and portal payments.
- Match invoices to purchase orders.
- Track client funds and pass-through costs.
- Reconcile hotel and store sales.
- Prepare monthly reports and cash forecasts.
Irving Bookkeeping Questions
How do you deal with procurement portal invoices?
We match them to purchase orders, track approvals and follow up on rejected or short payments.
How should a forwarder record client money?
As client funds, matched to payments for freight, duties and fees, not as revenue.
Do convenience stores record lottery sales as revenue?
No. Lottery and money order sales are agency funds; only commissions are revenue.
When are Irving renditions due?
By April 15 to the Dallas Central Appraisal District.
Talk to BOMCAS About Bookkeeping in Irving
Monthly books feed sales and hotel tax, payroll, the business return and owners' personal returns, and support planning. Missing years are rebuilt through late filing, and foreign parents are reported under cross-border tax. Our Texas pages set out the state rules on business returns, personal returns, sales and hotel tax, payroll, tax planning, catch-up filing and cross-border tax, and the Texas overview ties them together.
Whether it is a Las Colinas consultancy, an airport hotel or a family that just arrived, a short message is enough for BOMCAS to suggest where to start and what records a quote needs. Contact us through the contact page or the form below, call 780-667-5250 or email info@bomcas.ca. Each Irving service is linked from the Irving overview. Treat this page as general information rather than advice for your own case.