Books That Follow the Load
A Laredo trucking company earns money one load at a time, and its owner needs to know which trucks, drivers and customers make a profit. Brokers handle large sums that belong to clients. Warehouses bill storage by the pallet and the day. BOMCAS keeps monthly books for Laredo businesses remotely, reconciling every account and producing reports that match how each business actually runs.
General routines are on the Texas bookkeeping page. Here we adapt them to trucks, loads and brokerage funds.
Revenue by Truck and Load
We record revenue by load and customer and costs by truck, including fuel, tolls, repairs, insurance and driver pay, so owners can see revenue per mile and cost per mile. Detention, layover and fuel surcharges are recorded separately from line-haul revenue so that customers are billed correctly.
Fuel Cards and Mileage
Fuel card statements, receipts and electronic logging device data together support the International Fuel Tax Agreement return, which allocates miles and fuel by state. Fuel bought in Mexico is recorded separately because it does not belong on the U.S. fuel tax return. We reconcile fuel purchases to miles each quarter before the IFTA return is filed.
Factoring and Quick Pay
Many carriers sell their invoices to factoring companies or use broker quick-pay programmes. The fee is a financing cost, and reserves held back by the factor are receivables. Recording factored invoices correctly keeps revenue and cash accurate and avoids counting the same invoice twice.
Client Funds at Brokerages
Customs brokers receive deposits from importers to pay duties and fees. These funds are liabilities until paid out, and each client's balance should be reconciled to the entries filed. We keep client ledgers separate from the broker's own income.
Warehouse Billing
Warehouses bill for receiving, storage, handling, loading and value-added work such as labelling. We reconcile billings to inventory reports and track customer receivables, which are often slow when importers wait on their own customers.
Pesos and Mexican Vendors
Businesses that receive or pay pesos record each transaction at the day's exchange rate and revalue balances at month end. Mexican vendor invoices (CFDI) and payments are recorded in dollars with the exchange difference shown separately.
Equipment and Loans
Tractors and trailers are often financed. We keep a fixed asset register by unit number and reconcile loan statements so interest and principal are recorded correctly and depreciation matches the units actually in service.
Business Personal Property
Laredo businesses render their equipment and inventory with the Webb County Appraisal District by April 15. Trucks used in interstate commerce may qualify for an allocation that reduces the taxable value. Accurate unit lists make the rendition simple.
Cross-Border Drayage Settlements
Drayage companies may move a trailer across the bridge several times a day for several customers, often with a Mexican partner carrier handling the southern leg. Each move needs to be matched to the customer's bill, the partner's invoice and any bridge tolls and crossing fees, so the books show what each move really earned and which side of the border the cost belongs to.
Cash Flow in Slow Months
Freight volumes drop when tariffs change, inspections slow the bridges or Mexican factories cut output. We prepare a short weekly cash forecast during slow periods so owners can see truck payments, payroll and tax deposits coming before they fall due.
Our Monthly Routine
- Bank, card and factoring reconciliations.
- Revenue and costs by truck and load.
- Fuel and mileage for IFTA.
- Client fund ledgers for brokers.
- Monthly reports in dollars.
Laredo Bookkeeping Questions
How do you record factored invoices?
As sales when billed, with the fee recorded as a financing cost and any reserve as a receivable.
Why separate Mexican fuel purchases?
They do not belong on the IFTA return, which covers U.S. and Canadian jurisdictions.
Are customs broker deposits income?
No. They are liabilities until paid for the client's duties and fees.
When are renditions due in Laredo?
By April 15 to the Webb County Appraisal District.
Talk to BOMCAS About Bookkeeping in Laredo
Monthly books drive sales tax, payroll, the business return and owners' personal returns, and give fleet planning real numbers. Missing years are rebuilt through late filing, and Mexican affiliates are reported under cross-border tax. Beyond the port, the statewide rules for business tax returns, personal tax returns, sales and use tax, payroll, tax planning, back taxes and cross-border matters are on our Texas pages, starting from the Texas overview.
Send BOMCAS a few lines about your Laredo fleet, brokerage, store or family and we will reply with a first step and a list of records for a quote. Write through the contact page or the form below, call 780-667-5250 or email info@bomcas.ca. Our other Laredo services are listed on the Laredo overview. The information here is general and not advice for your business or family.