Payroll for a Mobile Workforce
Plano employers rarely have all their employees in Plano. Consultancies place staff at client sites around the country, and many companies hire remote workers in other states. Texas has no state income tax, so Plano-only payroll is simple, but other states' rules apply as soon as an employee works there. BOMCAS runs payroll for Plano employers remotely.
Federal and TWC rules are on our Texas payroll page. Remote staff, visa workers and stock pay in Plano are covered here.
Remote and Travelling Employees
An employee working from home in another state is generally subject to that state's income tax withholding and unemployment insurance. Consultants on long assignments in another state may also trigger withholding there, with thresholds that vary by state. We register the employer in each state and allocate wages based on where work is done.
Visa Workers
Employers of H-1B workers must pay at least the wage stated in the labour condition application, including during unpaid periods caused by the employer. H-1B workers who are U.S. residents for tax purposes pay Social Security and Medicare like other employees. Nonresident workers follow special W-4 rules. Workers from countries with totalization agreements may be exempt from U.S. Social Security for a period if they are covered at home.
Bonuses, Stock and Supplemental Wages
Bonuses and stock vesting are supplemental wages, withheld at a flat 22 percent federally, or 37 percent for amounts over $1 million in a year. Employers with stock plans need vesting data from the stock administrator each pay period so wages and withholding are reported correctly.
Relocation
Companies relocating employees to Plano often pay moving costs, temporary housing and home sale assistance. These are generally taxable wages for civilian employees, and many employers gross them up. We include relocation amounts in payroll and on W-2s.
Restaurants
Restaurants at Legacy West and Downtown Plano may use the $2.13 tipped cash wage as long as tips lift each server to $7.25 an hour. Employees report tips to the employer, automatic gratuities count as wages, and the W-2 now shows qualified tips separately for the 2025–2028 federal deduction.
Texas Workforce Commission
Unemployment tax in Texas is handled by TWC. Registration is triggered by $1,500 in quarterly wages or by having a worker during 20 weeks of the year, and most new accounts start at 2.7 percent on the first $9,000 per employee, reported quarterly.
Health Coverage and Benefits
Employers with 50 or more full-time equivalents must offer affordable coverage to full-time employees and file Forms 1094-C and 1095-C. Benefits such as health savings accounts, dependent care FSAs and commuter benefits need correct pre-tax treatment.
Executive Deferred Compensation
Executives at Plano headquarters often defer salary or bonuses into nonqualified plans. Deferred amounts are subject to Social Security and Medicare when earned or vested, not when paid, under a special timing rule, while income tax applies at payment. Payroll must report deferrals correctly on the W-2 and track them for later distributions.
Household Employees
Plano families who employ nannies or housekeepers above the annual threshold must withhold Social Security and Medicare, issue W-2s and report on Schedule H, and may owe Texas unemployment tax. We run household payroll for these families.
Our Services
- Multistate withholding and registration.
- Supplemental and stock wage processing.
- Relocation and gross-ups.
- TWC and federal filings.
- Benefits and ACA reporting.
Plano Payroll Questions
Do we withhold for remote employees in other states?
Generally yes, under that state's rules, along with state unemployment insurance.
What is the withholding rate on bonuses?
22 percent federally, or 37 percent above $1 million in a year.
Are relocation benefits taxable?
Yes, for most employees. Many employers gross them up.
Does Plano have a local payroll tax?
No. There is no state or city income tax withholding.
Talk to BOMCAS About Payroll in Plano
Payroll feeds the books and business return, and owner salaries are part of planning. Unregistered states are handled in back taxes, employees may need personal returns, restaurants file mixed beverage tax, and visa staff raise cross-border questions. General Texas rules on business filings, personal filings, sales and use tax, books, planning ahead, catch-up filing and international tax are on our state pages, all summarised in the Texas overview.
Let BOMCAS know about your Plano company or household and we will explain what we would review first and which records would help us quote. Use the contact page or the form below, call 780-667-5250 or email info@bomcas.ca. Every Plano service is listed on the Plano overview. This page is general information, not advice for your own case.