Monthly Books for San Antonio Firms
Many San Antonio businesses report to someone other than the owner: a contracting officer, a manufacturer that audits its suppliers, a franchisor, a lender or the Comptroller. Their books have to satisfy each of them. BOMCAS keeps monthly books for San Antonio companies remotely, reconciling bank, card and loan accounts, posting payroll, tracking tax accounts and closing each month with reports the owner can use.
General record keeping for Texas companies is described in Texas bookkeeping; this page is about contractors, suppliers and agencies in San Antonio.
Government Contract Cost Tracking
Contractors serving the bases need direct and indirect costs separated, labour charged by contract and task, and unallowable items such as entertainment, certain interest and lobbying kept in their own accounts. Indirect rates for fringe, overhead and general and administrative costs should be calculated monthly and compared with billing rates. We set up the chart of accounts and timekeeping links so the books support both the invoices and an eventual audit.
Suppliers to the Truck Plant
Automotive suppliers work to tight schedules and customer scorecards. Their books need inventory tracked by part number, scrap and rework recorded, tooling projects followed from purchase to customer reimbursement and freight separated from product cost. We reconcile inventory to physical counts and production reports, and keep fixed asset records current for depreciation and the property tax rendition.
Multi-Unit Restaurants and Franchises
Restaurant groups with locations on the North Side, downtown and in the suburbs need each unit's sales, food cost, labour and rent reported separately, with royalty and advertising fees calculated the way the franchise agreement requires. Delivery platforms, gift cards and catering deposits each need their own accounts. Sales and mixed beverage tax are kept out of revenue.
Home Health and Therapy Agencies
Agencies serving Medicare and Medicaid patients across Bexar and surrounding counties receive payments that arrive long after the visit, with adjustments and recoupments. We record revenue from remittance advices, track receivables by payer and keep payroll for field staff, mileage and visit pay matched to the visit records.
Property Tax Records
The Bexar Appraisal District expects business personal property renditions by April 15 each year. Furniture, equipment, inventory and leased assets must be listed, and freeport inventory claimed when it qualifies. We keep the asset and inventory lists current so the rendition takes hours instead of days, and accrue the expected tax monthly.
Dealing With Seasonal Swings
Tourism businesses earn heavily in spring and around holidays and conventions, and contractors may wait months for a large payment. We prepare a simple cash forecast with the monthly close so owners can plan payroll, sales tax and quarterly federal payments before the money is needed.
Construction and Specialty Trades
Builders and trades working on the city's growth to the north and west, and on projects at the bases, need job costing with retainage, change orders and progress billing tracked against each contract. We keep a work-in-progress schedule updated monthly so over- and under-billings show up before they surprise the bank or the bonding company.
Every Month
- Reconcile bank, card and loan accounts.
- Post payroll and benefits.
- Track costs by contract, part, unit or payer.
- Prepare sales, mixed beverage and hotel tax figures.
- Update fixed assets and accruals.
- Send reports and a cash forecast.
San Antonio Bookkeeping Questions
Can you set up books for a government contractor?
Yes, with direct and indirect cost accounts, unallowable costs separated and labour tracked by contract.
Do you track inventory for manufacturers?
Yes, reconciled to counts and production reports, with scrap, rework and tooling recorded separately.
When are Bexar County renditions due?
Business personal property renditions are due April 15, and an extension can be requested.
Can you report each restaurant location separately?
Yes. Each unit gets its own profit and loss, with royalties and fees calculated by location.
Talk to BOMCAS About Bookkeeping in San Antonio
Clean books support sales and hotel tax returns, payroll, the business return and owners' personal returns, and give planning reliable figures. Years of missing records start with catch-up filing, and foreign owners need cross-border review. The same subjects across the state are covered on our Texas pages for business taxes, personal returns, sales tax, payroll, planning, late filing and cross-border work, with a summary in the statewide overview.
Send BOMCAS a short note about your San Antonio business or household and we will come back with next steps and the documents we need for a quote. Reach us through the contact page or the form below, by phone at 780-667-5250 or at info@bomcas.ca. All San Antonio services are on the San Antonio overview. Nothing here is advice for your particular circumstances.